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Defence Research and Development Canada



1. The Director, Scientific Information Services (DSIS), an agency of Chief Research and Development (CRAD), is the Department of National Defence's (DND's) central organization that provides defence-related scientific and technical information (STI) to the Canadian defence community. DSIS is responsible for:

  1. collecting, cataloguing, indexing, conserving and providing access to Canadian scientific and technical information dealing with defence research, development, testing and evaluation;
  2. announcing and distributing STI within DND and the Canadian Forces (CF), to Canadian defence contractors and other Canadian organizations in the defence field, to NATO and to defence research agencies in allied countries;
  3. collecting, cataloguing, indexing, conserving and distributing within Canada, defence-related research and development (R&D) documents from foreign and international sources;
  4. coordinating policies, techniques and procedures for the handling of scientific and technical information within CRAD; and
  5. representing Canada in international defence information organizations.

2. Current DSIS STI services to the Canadian defence community consist of:

  1. providing a current awareness service tailored to each individual client, consisting of regular announcements of new, selective scientific and technical documents from Canadian, US and UK sources;
  2. providing an automated information retrieval service based on national (DND) and foreign (US) databases of defence R&D documentation and on various other commercial databases;
  3. preparing and distributing printed lists of recent additions to the DSIS collection;
  4. collecting, cataloguing, indexing and preserving all DND-sponsored scientific and technical documents concerning research, development, testing and evaluation;
  5. maintaining a unique collection of defence-related scientific and technical R&D documentation from Canadian and foreign sources to support the research activities of DND and the Canadian defence community;
  6. obtaining defence scientific and technical documents from abroad or from national agencies outside DND on behalf of DSIS users. DSIS is the official channel for requesting foreign defence documents;
  7. distributing copies of DND scientific and technical documents within Canada and, after foreign release clearance, to allied defence agencies; and
  8. distributing within Canada copies of scientific and technical documents from NATO and its agencies.

3. DSIS services are available to the Canadian defence community. Employees of DND and members of the CF may request these services in person, by memorandum or letter, or by telephone or other forms of telecommunication. Companies or private individuals engaged in defence-related work may apply for access to DSIS services. DND and CF project officers whose contractors may require DSIS services are encouraged to contact DSIS Customer Services Centre for further information.


4. Copies of all scientific and technical documents in the areas of research, development, testing and evaluation prepared by or for DND shall be sent to DSIS.

5. Originators of such documents are responsible for indicating clearly on all copies any restrictions having a security, proprietary or ethical bearing on its handling, distribution or announcement (see sub-paragraph 8c). In the absence of contrary instructions DSIS will make such documents available only to DND and will not include them in the bibliographic material exchanged with foreign countries (see sub-paragraph 2c).

6. DSIS does not handle engineering orders, manuals, specifications and open literature journals.

7. Scientific and technical documents must be sent to DSIS (see paragraph 8) when acquired by or via:

  1. DND personnel or CF members attached to Canadian embassies, consulates or high commissions;
  2. DND personnel or CF members attached to allied military establishments;
  3. personnel taking part in bilateral or other international agreements;
  4. personnel on visits; or
  5. direct receipt from the source.

8. Each document shall be sent to DSIS for recording, under cover of a separate transmittal form, such as form DND 728, Document Transit and Receipt, or the form Document Review Panel Publication Record with information as to whether:

  1. the document is for permanent retention, return or for forwarding after cataloguing and copying for the DSIS collection;
  2. the document is to be distributed (provide list with full addresses);
  3. there are any restrictions on the release or announcement of the document; and
  4. priority handling is required.
Note -- The form Document Review Panel Publication Record shall be used for documents produced by or for CRAD Branch or other units if desired.

9. International agreements have been made to exchange bibliographic material to avoid recataloguing foreign defence documents when they are received. To implement these agreements, it is necessary to assign a unique number to each document before copies leave the country, eg, AD-- -- -- for the USA documents and BR-- -- -for British documents. After security clearance, all DND STI documents intended for foreign release shall be channelled through DSIS, for assignment of a Canadian document number to enable the recipient defence department to match the document to the bibliographic record supplied by DSIS. Onward transmission will be by instruction of the releasing agency but in all cases a copy should be included for the central document handling agency in the country concerned.

(C) Issued 1992-09-11 1605-57-11 (DSIS)